KYC for Directors Mandatory by 31/08/2018

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As part of updating its registry, MCA would be conducting KYC of all Directors of all companies annually through a new e-form viz. DIR-3 KYC.The procedure is as follows: (e-from DIR-3 KYC is available on MCA portal in Company Forms Download page w.e.f from 14th July 2018)

  1. Every Director who has been allotted DIN on or before 31st March, 2018 and whose DIN is in ‘Approved’ status, would be mandatorily required to file form DIR-3 KYC on or before 31st August,2018.
  2. While filing the form, the Unique Personal Mobile Number and Personal Email ID would have to be mandatorily indicated and would be duly verified by One Time Password(OTP).
  3. The form should be filed by every Director using his own DSC and should be duly certified by a practicing professional (CA/CS/CMA).
  4. Filing of DIR-3 KYC would be mandatory for Disqualified Directors also.
  5. After expiry of the due date by which the KYC form is to be filed, the MCA21 system will mark all approved DINs (allotted on or before 31st March 2018) against which DIR-3 KYC form has not been filed as ‘Deactivated’ with reason as ‘Non-filing of DIR-3 KYC’.
  6. After the due date filing of DIR-3 KYC in respect of such deactivated DINs shall be allowed upon payment of a specified fee  (Rs 5,000) only, without prejudice to any other action that may be taken. 

MCA Clarification on use of DSC:

  1. While filing DIR-3 KYC form, all stakeholders are requested to use PAN based DSC in case of Indian Nationals (i.e., DSC should contain PAN as specified in the form.)
  2. In respect of foreign nationals, applicant's name in DSC would be matched with his/her name entered while filing the form (DIR-3 KYC).
  3. In case the PAN /Name in DSC does not match with PAN/Name entered in the form, they would be required to get a DSC with name as mentioned in PAN and file the form accordingly.

Requirements:

  1. Digital Signature
  2. Aadhaar no
  3. Personal email id
  4. Personal Mobile no
  5. Passport no
  6. Proof of Identity (PAN Card)
  7. Proof of Address  (Driving License, Passport, Aadhaar Card, Election ID)

If address mentioned in DIN Application is different, First file DIR-6 to change particulars and file KYC.

Further also make sure that the details in PAN and the data provided to MCA is matching.

Steps :

  1. Obtain Aaadhar number immediately, if not yet obtained.
  2. Confirm the information in DIN application made and PAN card is matching.
  3. Any correction required to be done regarding DIN, file DIR-6.
  4. Ensure availability of DSC.
  5. File DIR-3-KYC, which is matching with the information available with MCA at the time of filing.
  6. Ensure the Name in DSC and PAN is matching as clarified by MCA.

 

Posted on 14/07/2018
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